15 popular Kanban tools for workflow management

Kanban is a workflow management system that simplifies development processes and lifecycles by increasing efficiency, communication and collaboration for agile teams.

10 popular Kanban tools for workflow management
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Kanban is a simplified workflow management system aimed at helping businesses achieve maximum efficiency in their projects and in product development. It’s most commonly used in software development, but it is also designed to help companies improve workflow processes inside and outside of IT. Typically, a Kanban board will include four columns for categorizing the status of individual tasks and priorities, including waiting, in-progress, completed and blocked. As tasks are completed or as they progress, they are moved across the board until each one has been taken care of.

Using a Kanban board and Kanban cards, businesses can create visual representations of the workflow process, assign tasks to specific team members and see the backlog of tasks to be completed. While a white board may work for smaller teams using Kanban, if you are planning to implement Kanban across the organization or on a larger scale, there are plenty of tools designed to make the process as seamless as possible. Kanban software and tools also offer a collaborative experience that can give everyone access to a digital Kanban board to track tasks and priorities as they move from waiting to completed.

There are hundreds of workflow software and Kanban tools on the market, each with their own set of features and services, so finding the right fit for your organization will take some research. To help get you started, here are 15 popular Kanban tools available today.


Trello is one of the most popular tools used for Kanban and workflow management — it’s the most reviewed Kanban tool on Software Advice, with more than 17,000 user reviews and a 4.5 star rating (out of 5). It’s commonly used by agile software development teams, but it’s also designed for use in marketing, sales, support and HR. Trello offers collaborative tools so users can share calendars, reminders, tasks and deadlines. Users can also leave comments on tasks, updating others on the progress of that item in the workflow. It’s a great option for large teams or for projects that are spread out across departments. All stakeholders can stay up to date on project and task progress, share new ideas or updates, and give real-time feedback throughout the development or project lifecycle.

Pricing: Trello offers a free account with basic features for individual users or teams that need only simple Kanban and workflow management features. Trello’s Business Class tier starts at $9.99 per user, per month; its Enterprise tier starts at $17.50 per user, per month. 


Jira touts itself as the software development tool most used by agile teams, with all the features you need to “plan, track and release great software.” The user interface is clean and simple, with a straight-forward Kanban board and collaborative features. You can choose from preconfigured workflows or create your own workflow designed around the way your team works. You can also build software roadmaps in Jira that help IT align the development process with organizational goals. Jira integrates with more than 3,000 other apps, enabling organizations to create a custom-tailored experience for their teams. Jira is also among the most reviewed Kanban tools on Software Advice, with nearly 9,400 reviews and a 4.4 star rating.

Pricing: Jira offers a free account for up to 10 users. Its Standard tier, for up to 100 users, starts at $7 per user, per month. Premium, which also maxes out at 100 users, offers additional functionality at $14 per user, per month. To support a larger team, contact the company about pricing for its Enterprise tier.

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